Rental Agreement Terms

Agreement
This Facility & Event Space Rental Agreement is entered into between H.A.Z.E. — Healing and Zen Experience (“Owner”) and the individual or organization reserving the facility (“Renter”).

Purpose of Use
The facility may be rented for classes, workshops, trainings, meetings, wellness events, celebrations, private events, and other approved uses. The facility may only be used for the purpose approved by H.A.Z.E.

Rental Fees & Reservation
Rental fees are based on the rental option selected by the Renter. Full rental payment is required to secure the requested date. A reservation is not confirmed until payment has been received and H.A.Z.E. has approved the rental request.

Refundable Deposits
A $150 refundable security deposit and $100 refundable cleaning deposit are required in addition to the rental fee. Deposits will be refunded following inspection of the facility, provided there is no damage, excessive cleaning, overtime, or violation of this agreement. Refundable deposits will be processed within 3–5 business days following the rental.

Rental Time, Setup & Breakdown
The reserved rental period includes all decorating, setup, event time, cleanup, and removal of personal belongings. Tables, chairs, TV access, and standard setup and breakdown are included. Any time beyond the reserved rental period is $50 per hour, subject to availability.

Food & Alcohol
Outside food and non-alcoholic beverages are permitted. Alcohol is permitted only with prior approval from H.A.Z.E. The Renter is responsible for obtaining any required permits and event/liability insurance.

Security Requirements
Security is required for all after-hours events and any event where alcohol is served. Security arrangements must be approved by H.A.Z.E. prior to the event. Any associated security costs are the responsibility of the Renter.

Care of Facility & Damages
The Renter is responsible for leaving the facility in the condition in which it was received. The Renter is financially responsible for any damage to the facility, furniture, equipment, or other property caused by the Renter, their guests, vendors, or other individuals associated with the event.

Cancellation & Rescheduling
Cancellations must be made at least 48 hours prior to the scheduled rental. Rental payments are non-refundable once the reservation is confirmed. At H.A.Z.E.’s discretion, an approved rescheduling request may allow payments to be transferred to a new available date. Failure to appear for the scheduled rental will result in forfeiture of all payments.

Liability & Responsibility
The Renter assumes responsibility for themselves and their guests, vendors, and invitees while using the facility. H.A.Z.E. is not responsible for lost, stolen, or damaged personal property. The Renter agrees to be responsible for claims, damages, or expenses resulting from the Renter’s use of the facility to the extent permitted by law.

Conduct & Facility Rules
The Renter is responsible for the conduct of all guests and vendors. Illegal activity, disorderly conduct, smoking or vaping inside the facility, and any activity that may damage the facility are prohibited. H.A.Z.E. reserves the right to end an event when conduct creates a safety concern or materially violates the rental agreement.

No Smoking Policy
Smoking and vaping are strictly prohibited inside the facility. This includes cigarettes, cigars, marijuana, vaping devices, e-cigarettes, hookah, and any other smoking or vapor-producing products. The Renter is responsible for ensuring that all guests, vendors, and attendees comply with this policy. Violation of the no-smoking policy may result in immediate termination of the event without refund and may result in forfeiture of applicable deposits and/or additional cleaning or damage charges.

Cleaning & Trash
The Renter must remove all personal items, decorations, food, and trash at the conclusion of the rental. Excessive cleaning may result in partial or full forfeiture of the $100 refundable cleaning deposit. Cleaning costs exceeding the deposit may be charged to the Renter.

Security Compliance
When security is required, approved security must be arranged before the event. Failure to meet H.A.Z.E.’s security requirements may result in cancellation of the event or termination of the rental without refund.

Occupancy & Safety
The Renter agrees not to exceed the approved capacity or block exits, hallways, or emergency access areas. All guests and vendors must comply with applicable facility safety requirements and instructions from H.A.Z.E. staff.